See Who Is Viewing an Agenda

Last updated Mon Jun 29 2026

When two or more people open the same agenda at once, Groupthink shows their avatars in the agenda header so you can see who else is there in real time. This makes it easy to tell when a teammate is already in the agenda with you, whether you are prepping before a call or taking notes together during one.

How It Works

Presence appears in the header of an agenda, next to the Share and Settings buttons.

• Each person currently viewing the agenda shows up as an avatar.
• The avatars update automatically as people open and close the agenda.
• Hover an avatar to see that person's name. Click it to open their profile.

Presence only appears when two or more people are viewing the same agenda. If you are the only one there, no avatars are shown, so a solo view stays clean.

If more than five people are viewing at once, the header shows the first few avatars followed by a count of the rest (for example, +3).

Real-Time Collaboration

Presence is part of how Groupthink keeps a shared agenda in sync. When more than one person is working in the same agenda, edits appear for everyone in real time, so you can prep or take notes together without refreshing or overwriting each other.

Privacy

• Presence is only visible to people who already have access to the agenda. If someone cannot open the agenda, they cannot see who is viewing it.
• Your presence is never shared outside of Groupthink.
• There is no invisible mode. If you have an agenda open and at least one other person is viewing it too, your avatar is visible to them.

Tips

• Avatars in the header are a quick way to know a teammate is already in the agenda before you start editing.
• If you do not see any avatars, it usually means you are the only person currently viewing the agenda.

Getting Help

Questions about presence on agendas? Email support@groupthink.com.