Correcting Speaker Names in Transcripts

Last updated Sun Jun 28 2026

Groupthink separates a meeting's audio into individual speakers as it transcribes. Until you tell it who's who, those speakers show up as generic labels like Mic Speaker 1 or Conference Speaker 1. Name a speaker once and every line that speaker said, earlier in the meeting and for the rest of it, switches to that person's name and avatar.

This matters beyond a tidier transcript. The name you assign is the attribution Groupthink uses to build each person's profile and surface what they said in your briefs. Getting it right means the right intel lands on the right person.

Name a speaker

You can do this during a live meeting or afterward on the recap.

1. Open the transcript. During a live meeting the transcript is on screen as people talk. On a finished meeting, open the Recap and go to the Transcript.
2. Click a speaker label, for example Mic Speaker 1. A menu opens, headed Who is "Mic Speaker 1"? (or Reassign "Mic Speaker 1" if the label already has a name).
3. Start typing in the Search people field and pick the person from the list.

Every line from that speaker updates to that person's name and avatar right away. There's no separate save step.

Who shows up in the list

The list is not limited to people who were on the call. You can pick from:

• People on the meeting, pulled from the participant list.
• Your saved contacts, so you can attribute a voice to someone in your relationships even if they don't have a Groupthink account or weren't formally on the invite.

Naming a speaker as one of your contacts stays private to you. The person is not notified.

Good to know

• It applies to the whole meeting. Naming a label reassigns all of that speaker's lines at once, not just the one you clicked.
• It keeps working for the rest of the meeting. New lines from a named speaker come in already attributed.
• You can change it. Reassign a label to a different person and the lines move over.
• It syncs. If a teammate has the same meeting open, your change shows up on their screen too, without a reload.
• Contact names are private. Attributing a label to one of your contacts is yours alone, and they aren't notified.

Why a speaker stays unlabeled

A label like "Mic Speaker 1" just means Groupthink heard a distinct voice it couldn't match to a name on its own, usually someone dialing in on a shared line or a device whose audio doesn't carry a participant name. Name it yourself and it's fixed for good.

Overlapping speech, heavy background noise, or a room mic picking up several people can also blur who's speaking. A headset or dedicated microphone gives the cleanest separation. See Known Issues for more on transcription accuracy.